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Administrative Technician

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Job Summary

Ivanhoé Cambridge Inc.
Location

Montreal QC

Posting date

Industries

  • Real Estate

Categories

  • Administrative assistant
  • Office Automation Technician
  • Office clerk

Ivanhoé Cambridge, a global real estate industry leader, invests in high-quality properties and real estate companies in select cities around the world. It does so prudently, with a long-term view to generate optimal, risk-adjusted returns. Founded in Quebec in 1953, Ivanhoé Cambridge has built a vertically integrated business across Canada. Internationally, the Company invests alongside key partners and major real estate funds that are leaders in their respective markets.

Through subsidiaries and partnerships, Ivanhoé Cambridge holds interests in nearly 800 buildings, primarily in the residential, office, retail and logistics real estate sectors. Ivanhoé Cambridge held approximately C$56 billion in assets as at December 31, 2016. The Company is a real estate subsidiary of the Caisse de dépôt et placement du Québec ( cdpq.com ), one of Canada's leading institutional fund managers. For more information :  ivanhoecambridge.com .

Department: Information Technologies

Position type: Salaried

Specific accountabilities

Procurement and invoicing:

  • Ensure invoices correspond to contract terms. Follow up with the supplier in the event of discrepancies;
  • Scan invoices and assign the appropriate codes;
  • Obtain the necessary invoice authorization from managers;
  • Answer billing enquiries in cooperation with the supplier and the Finance Department;
  • Prepare procurement supplier agreements; obtain the required justifications and approvals;
  • Track procurement transactions (deadlines, compliance, renewals);
  • Enter expenditure postings in the computer system and check the results against the accounting system.

Other

  • Greet new employees and consultants; provide them with the requested information and documentation;
  • Support team members by processing and distributing incoming correspondence;
  • Provide occasional assistance for timesheet management. Check entries and issue reminders for late submissions.

Key requirements

  • College diploma (DCS) in administration or a related discipline;
  • Two to five years of experience in the IT field;
  • Experience in billing management;
  • Strong proficiency in Excel;
  • Experience using accounting software to query transactions;
  • Knowledge of finance and accounting preferred;
  • Professional and methodical;
  • Dedication to efficiency, continuous improvement and workload organization;
  • Self-motivated and able to set priorities in an environment with multiple challenges;
  • Strong teamwork and collaborative skills;
  • Excellent interpersonal and oral/written communication skills;
  • Fluency in French and English (oral and written).

IF YOU ARE INTERESTED IN THIS CHALLENGE, PLEASE SUBMIT YOUR RESUME.

You have everything to gain!

When you join the Ivanhoé Cambridge team, you are eligible for employment benefits and a pension plan that are among the best in the industry. Our many health and wellness programs encourage you to balance your work and personal lives and fulfil your desire for social involvement, while maintaining a healthy lifestyle. At Ivanhoé Cambridge, you will have many opportunities to develop your skills and thrive professionally, in Canada or elsewhere in the world. Our initiatives aimed at creating an exceptional working environment that inspires our employees to give the best of themselves elevated Ivanhoé Cambridge into the ranks of Canada's 50 Best Employers100 Top Employers and 10 Most Admired Corporate Cultures.