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Job Detail

Executive Assistant

Job Summary

Location

Laval QC

Posting date

Industries

  • Pharmaceutical, Biotechnology

Categories

  • Administrative assistant
  • Data entry
  • Executive Assistant
  • Writing - Correction - Translation

BILINGUAL EXECUTIVE ASSISTANT

 

Be a part of a dynamic and incredible team in a fast pace growing company! Our values of trust, accountability, integrity, creativity and innovation mean something to you? Are you looking to contribute to a team and bring on success? Bio-K Plus is the place for you! We are currently looking for a Full- Time (40) Bilingual Executive Assistant.

Mainly, we are looking for a Bilingual Executive Assistant who will support 2 executives in all of their administrative tasks, making sure to coordinate the agendas, follow up on the ongoing files and to ensure a fluent communication between the executive leadership team.

More specifically, your responsibilities will be to:

 

·         Represent  them by attending meetings in their absence, answering phone calls and taking messages;

·         Manage, organize and answer  day-to-day e-mails and mail, questions and meeting requests;

·         Support all required administrative tasks;

·         Manage and maintain executive schedules, appointments and travel arrangements;

·         Complete follow ups on projects and meetings;

·         Coordinate insurance and other claims as required;

·         Coordinate events and conference room bookings;

·         Data entries as required;

·         Follow-up on deliverables and timelines with staff members;

·         Assist on completing  projects, assignments, and other task  required by the executive team;

·         Prepare documentation for meetings;

·         Draft any required communication material, speeches ;

·         Assist in the continuous improvement of administration process and procedures;

·         Maintain communication amongst departments.

 

SKILLS REQUIRED:

 

·         Minimum of 5 years' experience in an Executive Assistant position;

·         DEC in administration or other related program ;

·         Perfectly bilingual, written and spoken English/French;

·         Strong knowledge of Microsoft Office applications (Outlook, word, PowerPoint, Excel);

·         Respectful, a highly confidential individual with  strong ethics;

·         Flexibility, proactivity, enthusiasm and team work capabilities required; 

·         Strong capability in respecting deadlines and managing priorities;

·         Excellent at multitasking and coordinating events;

·         Strong organisational and communication skills;

·         Ability to recommend creative and constructive solutions;

·         Ability to manage stress and have good adaptation skills in a fast paced environment;

·         Ability to put quality first in all  tasks;

·         Demonstrate Bio-K Plus values and leadership skills.