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Job descriptions

Various administrative support occupations have similarities, although the range of tasks is varied: Reception, filing, organization, planning, data entry and managing company formalities are classic, which require employees to demonstrate versatility and thoroughness.
Certain sectors are also seeking highly specialized candidates, with knowledge in a specific field, such as the legal, accounting and medical sectors, for example.

Secretary / Administrative Assistant

The jobs of secretaries and administrative assistants have a number of things in common: greeting, filing, planning, office management and coordination.

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Executive Secretary / Executive Assistant

Executive secretaries are responsible for managing all the administrative formalities of management. They can be associated with one person, usually a director or executive, or, in small companies, serve all the executives

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Receptionist

Receptionists and switchboard operators greet clients and visitors, in person or on the phone. They then direct the person to the most appropriate person or department for their needs.

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Clerk desk

Whether it be for changing the paper in the photocopier, filing or preparing documents, office clerks must be responsive and resourceful. This versatile function requires organizational skills, thoroughness and a desire to be of service. When present, they are discreet, but their absence is certainly felt.

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Archivist / Documentalist

Archivists gather, file, record and rank documents for public and private companies, associations or government. Under their control, archives are organized and stored before being distributed and made available tot he public.

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Chief office / Administrative chief

Administrative managers participate in the smooth operations of a company or organization by coordinating administrative services and corporate services, i.e. accounting operations. They supervise the work of their team through hands-on participation. 

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Specialised administrative staff : accounts, insurances, legal, medical

Some administrative jobs require both general administrative skills and knowledge, i.e. education in a specific field of activity. Four main sectors share this need for specialized administrative employees: legal (law firms, notaries' offices, courts, legal departments); accounting (accounting firms, accounting departments); medical (medical offices, clinics, hospitals); and insurance.

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Data entry clerks

Data entry operators enter or correct data in different forms: statistics, coded data, customer databases, etc. in office systems software or data entry tools. Their main tool is the computer or a data entry workstation. They work in an office, in both the private and public sectors.

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Office automation technician

Office automation technicians handle administrative tasks according to the practices and procedures in effect in the company.

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